![]() You’ll position the other records using the Create Merged Document dialog box. When you create the Multiple Record layout, you only place boilerplate and placeholders on the layout once. I find it helpful to create guides to help me figure out how to position the 4-up layout. This is an imaginary examination certificate which will be printed 4-up on a page. Now let’s show you an example of a Multiple Record layout. As you can see in the illustration below, there was no overset text, and seven pages was generated in my simple example. Finally, it generates a new document containing the records you selected. For a large data merge, this can take quite a while. InDesign starts thinking about what to do. (I prefer to presize my images to exact size ahead of time by running an action on the images in Photoshop.) You can also remove blank lines for empty fields or set a maximum number of records in a document. Here you have choices for how to fit images in your graphic placeholder frames. You also want to click on the Options tab. We’ll show you a Multiple Record layout next.) There are also options to generate a report if text gets overset in the process, or to generate an alert when images are missing. (Remember, from our first posting, that a record is the complete set of fields that extend across the row of data. That is, it creates exactly one physical page for each record in the merged document. The layout we’re creating is a Single Record. ![]() ![]() (This choice has tripped many people up.) But equally important, you need to choose the number of records per document page. The most important panel?Records?is where you select which records you want to include in your merged document. This opens a three-tabbed-panel dialog box. Click the Create Merged Document button (circled above), or choose Create Merged Document from the palette menu. Now, it’s time to create the new data merge document. I selected the data source and linked the data fields with the placeholder frames. When I left you, I had created a reminder card layout in InDesign CS2, and created text and graphic frame placeholders. You’ll find part 1 here, and part 2 here. That means if there is any concept or idea that you haven't fully understood we invite you to repeat the course within 12 months completely free of charge.It’s been much longer than I expected finishing this three-part tutorial on InDesign’s Data Merge feature, but it’s been a very busy period for me. We're so committed to your understanding of InDesign that we offer an exclusive course repeat. That's why we continue to help you after your class with 12-month complimentary email support. Our aim is that every delegate leaves our InDesign Course with the confidence to apply their new skills effectively in the real world. You will also learn options and associated costs when it comes to producing your work.Īs you are learning this feature rich desktop publishing program you will learn all the tricks, techniques and terminology from experienced professionals all of whom are Adobe Certified trainers. We will explain how best to work with your printer to obtain proofs and quotes. On completion of your course you will know how to send all these documents to a printer and get the resulting printing looking exactly as you had planned with no hassles or surprises. In your InDesign Intro training you will learn how to create flyers, posters, newsletters, advertising, stationery, magazines and more.
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